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» Events FAQ

Banquets & Events FAQ

 
 

Room Fees

Indoor tables and chairs, seating up to 140, Assisting in Decorating, Formal set-up and clean-up Tablecloths, Skirting, and Linen Napkins in our house colors, Use of China, Glassware, Silverware and Chafers, Complimentary Cake Cutting, Beverage accommodations including Tea and Water Professional Staff, Bartenders, & Event Coordinator to assist in event planning.  A service charge of 20% as well as applicable taxes will be applied to all food & beverage purchases.

  • Overlook Room - $500

  • Deck - $250

  • Pub/Pub Extension - $250

Decorations & Linens

To avoid damage to the facility, we do not allow taping, tacking, or the attachment of any written material to walls or doors. Our Event Coordinator must approve all decorations prior to the event. You may decorate for your event 2 hours prior to the scheduled start time of the event. All decorations need to be removed upon the conclusion of your event.  Any decorations not removed at the conclusion of the event must be picked up the following day, as the club cannot store or be responsible for items left behind. 

Other Enhancements

We offer a few different centerpiece options that you may use and a dance floor may be rented for a fee of $100.00. Different colored linens and floating candles are available at an added cost. Wedding favors, Photographers and Videographers will be the responsibility of the host.

Music & Entertainment

Musicians and DJs will be booked by the host in charge of the event and will be their sole responsibility. We do, however, reserve the right to control volume and content.

Food & Beverage Guidelines

All food and beverages consumed on the site must be purchased from Winchester Country Club, with the exception of “theme” desserts such as a birthday cake, etc.  Leftovers may not be taken off the premises due to health regulations. A service charge of 20%, as well as all applicable sales taxes will be added to all food and beverage tabs. Payment in full is required two (2) business days prior to the Event Date. Any incidental charges will be due at the completion of your event. All Virginia State liquor laws, including but not limited to drinking age, will be observed and enforced, and Winchester Country Club staff reserves the right to refuse service to anyone on the basis of such laws. Further, any guest(s) attempting to serve alcohol in violation of the liquor laws or Winchester Country Club’s policies will be asked to leave the premises. Our policy prohibits alcoholic beverages from being brought on or removed from Winchester Country Club’s premises.

Guarantees & Cancellations

A deposit of $500 as well as a signed contract is due within two weeks of booking your event to guarantee the requested date. Cancellation within 120 days for Friday and Saturday events and within 90 days for Sunday through Thursday events will result in the forfeiture of your deposit. Final Menu selections are required at least 4 weeks prior to the event to insure the availability of desired menu items. Second Guest Count must be submitted 2 weeks prior to each event and the Final Guest Count is due 1 week prior to event. This number is the minimum number that your event will be charged. If we do not receive a final count we will charge according to your preliminary count. Applicable sales tax as well as a 20% service charge will be applied to all food and beverage purchases.  The final bill based on the final count given by the host will be due two (2) business days prior to your event. We accept Cash, Checks, Visa, MasterCard, Discover and American Express. Prepayment installments are welcome as long as total payment is received prior to the two business days. Any incidentals or additional charges that occur on the date of the event will be due upon completion of the event.